How to Get Serious About Event Sustainability, According to Green Events Champion Shawna McKinley

March 29, 2022

It is no longer possible to deny the fact that climate change is happening all around us. With each passing year, we are seeing the environmental impacts of a warming planet becoming more evident, and though many of us may be doing our part to lessen our environmental impacts, we simply cannot reduce, reuse or recycle our way out of this global predicament. 

Like it or not, we also know that the trade show and events industry generates massive amounts of carbon and waste. While event-related organizations, venues and businesses have made promising strides toward a greener future, such as developing comprehensive sustainability programs, building greener convention centers and aligning with industry-wide campaigns such as the Net Zero Carbon Events pledge and global initiatives such as the United Nations Sustainable Development Goals, there is much work yet to be done.  

To help address this urgent issue, TSNN/Corporate Event News consulted with green events and sustainability consultant Shawna McKinley, principal of Clear Current Consulting, to get her thoughts on how the industry can take its sustainability progress to the next levelright now. 

Why should event organizers be taking the sustainability movement more seriously, and why is making meaningful changes now so crucial for our industry’s survival?  

Consider a recent study published in Nature Communications that suggests “the annual carbon footprint for the global event industry is of the same order of magnitude as the yearly GHG emissions of the entire United States (U.S.), responsible for more than 10% of global CO2 emissions. (This study focuses on conference events that exhibited a wide range of impact, not trade shows specifically.)Eighty percent of the world economy is now working toward net zero carbon commitments. Many aim to halve carbon impact by 2030, so event and travel emissions are facing more scrutiny than ever before. There is no future for events that fail to adapt to this shift. 

Many event industry organizations are showing their willingness to address the face-to-face industry’s impact on the climate, as evidenced by the recent Net Zero Carbon Events Pledge. While good intentions are nice, how can platforms such as this be truly effective in creating meaningful, long-term change? 

Sector-wide pledge initiatives can help catalyze widespread action, which is good. However, the level of ambition and the quality and speed of actions that follow send strong signals about how seriously the issue is being taken. It’s important to lead with science in mind, accept that carbon budgets are limited and call for deep, short-term reductions within the next eight years. This will require most to do more than the sustainability checklist they’re used to. The temptation to heavily rely on offsets will be strong. 

Because of this, I think it’s critical that platforms recruit and provide space for knowledgeable, brave and dedicated souls who are willing to raise the sector’s ambition, and push for transformation. These leaders must not be willing to compromise on lowest common denominator goals when participants disagree on the target or the path to get there, or when people grow weary and find it difficult to maintain commitments. Because all of those things are inevitable! 

What are some simple and affordable yet meaningful changes that event planners can make to actually move their eventsand the industrytoward a zero-waste, zero-carbon future (beyond the typical “solutions” such as going paperless and recycling)?

1.     Measure your carbon impact. Robust carbon measurement is easy and affordable with the help of software or a consultant. And, if you have time and would prefer not to pay, you can access many do-it-yourself tools online with a bit of research.

2.     Develop a sustainable travel policy. Make emissions impact a criteria for travel approval. When flying is necessary, use flight search tools (like Google Flights) that filter for the carbon impact of different itineraries. Develop incentives to reduce emissions when traveling, like enabling fare and room class upgrades for staff who agree to eat plant-based on trips, or use trains instead of short-haul flights.

3.     Practice circular design in exhibit production. Audit the materials you use in order to eliminate waste and pollution, keep materials in circulation and regenerate nature. Lightweight, reusable and modular designs that use fewer petroleum-based virgin plastics is preferred. Renting from existing exhibit contractor inventory and avoiding a lot of customization reduces waste.

4.     Inform yourself of the embodied carbon impact of the products you buy. The carbon footprint of exhibit construction materials varies widely. For example, 82% fewer emissions are generated by floor signs made of paper fiber compared to foam and are also easily recyclable.

5.     Proposing ways to reduce freight. Reducing shipping, especially air freight, using lighter materials and scheduling shipments to take advantage of consolidation all help curb climate pollution. And don’t hesitate to ask your shipping logistics provider about their plans to transition to fuel-efficient, low-emitting vehicles. While we are in the early days of this shift, it is starting to happen.


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Partner Voices
Less than six months ago, Lisa Messina joined the Las Vegas Convention and Visitors Authority (LVCVA) as the first-ever chief sales officer after leading the sales team at Caesars Entertainment. A 12-year Las Vegas resident, Messina is a graduate of Cornell University’s School of Hotel Administration and serves on MPI International’s board of directors. TSNN had a chance to catch up with this dynamic leader and talk to her about her vision for the new role, current shifts in the trade show industry, creating more diversity and equity within the organization, and advice to future female leaders. Lisa Messina, Chief Sales Officer, LVCVA With Las Vegas becoming The Greatest Arena on EarthTM, what are some of the things you’re most excited about in your role? Our team was at The Big Game’s handoff ceremony earlier this month, and I couldn’t help but think, “We’re going to crush it next year!”  These high-profile events and venues not only drive excitement, but also provide unmatched opportunities for event planners. Allegiant Stadium hosts events from 10 to 65,000 people and offers on-field experiences. Formula 1 Grand Prix will take place in Las Vegas in November, after the year-one F1 race, the four-story paddock building will be available for buyouts and will also offer daily ride-along experiences that will be available for groups. And, of course, the MSG Sphere officially announced that it will open in September, ahead of schedule, with a U2 residency. It’s going to be the most technologically advanced venue as far as lighting, sound, feel, and even scent, and it will be available for buyouts and next-level sponsorships inside and outside. There’s no ceiling to what you can do when you’re doing events in Las Vegas.  Allegiant Stadium As the trade show and convention business returns to the pre-pandemic levels, what shifts are you noticing and how do you think they will impact the industry going forward? Our trade show organizers are very focused on driving customer experience. Most of our organizers are reporting stronger exhibitor numbers and increased numbers of new exhibitors, with trade shows proving to be almost or above 2019 levels. Now our organizers are really doubling down on driving attendance and focusing on the data to provide that individualized, customized experience to help attendees meet their goals and get the best value. Some companies continue to be cautiously optimistic with their organizational spend when it comes to sending attendees, but I think it will continue to improve. As the U.S. Travel Association makes more progress on the U.S. visa situation, we also expect a growing influx of international attendees. What are some innovative ways the LVCVA helps trade show and convention organizers deliver the most value for their events? We focus on customer experience in the same way that trade show organizers are thinking about it. We got rave reviews with the West Hall Expansion of the Las Vegas Convention Center (LVCC), so over the next two years, we will be renovating the North and the Central halls, which will include not just the same look and feel, but also the digital experiences that can be leveraged for branding and sponsorship opportunities.  Vegas Loop, the underground transportation system designed by The Boring Company, is also a way we have enhanced the customer experience. Vegas Loop at the LVCC has transported more than 900,000 convention attendees across the campus since its 2021 launch. Last summer, Resorts World and The Boring Company opened the first resort stop at the Resorts World Las Vegas , with plans to expand throughout the resort corridor, including downtown Las Vegas, Allegiant Stadium and Harry Reid International Airport. The LVCVA also purchased the Las Vegas Monorail in 2020, the 3.9-mile-long elevated transportation system that connects eight resorts directly to the convention center campus. This is the only rail system in the world that integrates fares directly into show badges and registration. For trade show organizers, these transportation options mean saving time, money and effort when it comes to moving groups from the hotels to LVCC and around the city. Also, the more we can focus on building the infrastructure around the convention center, the more it supports the customer experience and ultimately supports our trade show organizers. Scheduled to debut in Q4, Fontainebleau Las Vegas will offer 3,700 hotel rooms and 550,000 square feet of meeting and convention space next to LVCC.  What are some of the plans for advancing DEI (diversity, equity and inclusion) within your organization? We’re currently partnering with instead of working with a leading consulting firm, to lay the foundation and create a solid DEI plan and be the leader when it comes to DEI initiatives. The heart of that journey with the consulting firm is also talking to our customers about their strategic approaches to DEI and driving innovation in this space.  What are your favorite ways to recharge? My husband and I have an RV and we’re outdoorsy people. So, while we have over 150,000 world-class hotel rooms and renowned restaurants right outside our doorstep, one of my favorite things to do is get out to Red Rock Canyon, the Valley of Fire, and Lake Mead. Five of the top national parks are within a three-hour drive from Las Vegas, so there’s a lot you can do. We love balancing the energy of Las Vegas with nature, and we’re noticing that a lot of attendees add activities off the Strip when they come here.  Valley of Fire What advice would you give to women following leadership paths in destination marketing? I think it’s about being laser-focused on what you want to accomplish; building a team around you that lifts you and helps you achieve your goals; and being humble and realizing that you do it as a group. No one gets this done alone. Thankfully, there are a lot of women in leadership in this organization, in our customers’ organizations, and in this city that we can be really proud of. We’re a formidable force that is making things happen.   This interview has been edited and condensed. This article is exclusively sponsored by the Las Vegas Convention & Visitors Authority. For more information, visit HERE.