How to Build an Effective Production Team for Your Virtual Event
November 27, 2021
When planning a virtual event, visualizing and setting up a virtual stage is quite a herculean task. The stage needs to be intuitive to interact with and needs to inspire engagement. You want to see your audience interact with your content, with other attendees, and build meaningful relationships.
You can’t do it alone. You need an all-star team with a range of skills to consider. How should you structure the team? Which are the key responsibilities to hire for? Let’s take a look!
Producer
This is the person who manages the A to Z of your event production. They have a clearly outlined schedule with them and they make sure everyone is at the right place at the right time.
Technical Event Manager
A technical event manager is someone who is hands-on with the computer/laptop. They work with the broadcasting software that allows you to present live and switch between different streams and camera angles.
Camera Operator
This is the person who will be at the camera and if anything changes will make adjustments in real-time ensuring you don’t lose the stream. They’re also the ones checking if the batteries are charged and if all related equipment is working properly.
Audio Engineer
An audio engineer plays a critical role in relaying the audio from your studio to the live audience. This is a key role as poor quality sound makes audience engagement challenging.
Teleprompter Operator
The teleprompter operator transcribes scripts or recordings onto special screens that are used to prompt presenters to remember what they are to say.
Grip
A grip is responsible for setting up all the lighting and camera equipment at the studio and is in charge of all the mechanical fittings involved.
Hair & Makeup Artist
Your event may be a pre-recorded or a live virtual event. Either way, you want to make sure that your presenters look and feel good. With a hair and makeup artist, you’ll have this covered.
Live Support
Setting up a virtual stage is one thing but ensuring that it runs smoothly, and any issues are resolved, is quite another. You need someone to support you and fight fires in real-time!
Did you like the team we tried to assemble? Do you want to explore a virtual event platform that your A-team will love working with? Hubilo’s full-time support team ensures every event executes perfectly every time. Experience a personalized demo here.
Partner Voices
Dallas already boasts 35,000 hotel rooms, award-winning global cuisine, and a walkable downtown. But we are just getting started.
Visit Dallas is thrilled to announce that the city of Dallas is doubling down with a massive new convention center and entertainment district. Featuring 800,000 square feet of exhibit area, 260,000 square feet of meeting rooms, and 170,000 square feet of ballroom. The center will connect business travelers with dining and shopping options in the popular Cedars District means more places to get down to business, and even more ways to unwind.
“Dallas is already a great meetings and conventions destination, with the accessibility of two major airports, affordable labor, and an outstanding hotel product,” said D. Bradley Kent, Visit Dallas senior vice president and chief sales officer. “The new center and Convention Center District will enhance Dallas’ competitive position and are exactly what our customers’ need and have been asking for."
What’s New – AT&T Discovery District
Located in the heart of Downtown Dallas, this new district on the AT&T corporate campus is tailor-made for groups of all sizes. It boasts a multi-sensory experience, including outdoor event space, the AT&T Theater, and multiple dining outlets including JAXON Beer Garden and The Exchange, a bustling food hall.
Hotels Coming Soon
Names like the JW Marriott (Downtown), lnterContinental Dallas (Uptown), and Hotel Swexan (Uptown) are adding luxury amenities and bountiful event spaces. The projects will debut in 2023 and beyond.
JW Marriott
This new, 15-story, 283-room hotel will open in the heart of the city’s downtown Arts District this year. The property features a 25,000-square-foot grand ballroom, as well as a spa, restaurant, lobby bar, fitness center, and a rooftop pool deck and bar.
InterContinental Dallas
Located in Cityplace Tower in Uptown, InterContinental Dallas will feature sweeping panoramic views of the Dallas skyline. Guests will enjoy spacious, high-end rooms and amenities, including more than 21,000 square feet of event space.
Hotel Swexan
Hotel Swexan, a new, 22-story luxury property, is rising in Uptown’s Harwood District and will make its mark on the Dallas skyline. Opening this year, it is a sculptural building with cantilevered upper floors, as well as a 75-foot rooftop infinity-edge swimming pool and a hidden underground lounge.
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