Celebrate Earth Day By Getting Excited About Sustainability Again

April 22, 2020

With the events industry focused on COVID-19 recovery, discussions around the role that sustainable events play in helping to stop an even bigger long-term threat — climate change — have taken a back seat. But during the virtual Global Meetings Industry Day on April 15, sustainability experts Mariela McIlwraith, director of industry advancement for the Events Industry Council, and Courtney Lohmann, director of corporate social responsibility for PRA Business Events, focused on the extreme importance of event sustainability going forward. 

Just in time for Earth Day, which celebrates its 50th anniversary today, the comprehensive session, titled “Events As Accelerators for the Sustainable Development Goals,” outlined how event planners and stakeholders can help further the United Nations’ Sustainable Development Goals. During the session, McIlwraith and Lohmann cited several compelling examples of how event organizers can use the goals as a roadmap to redesign cleaner, greener, healthier, more inclusive and resilient events.

While there are 17 Sustainable Development Goals, McIlwraith and Lohmann zeroed in on those with the greatest synergy with exhibitions and events and how event planners can apply them. 

Here are a few takeaways to help you start thinking about how to integrate some of the SDGs into your planning actions once the industry makes plans to move forward with events.

Good Health and Wellbeing: Fighting Communicable Diseases

Post-pandemic, finding ways to stave off the transmission of communicable diseases at events will be key going forward, and that means evolving your on-site practices, McIlwraith said. She recommends event planners start thinking about the following:

  • Having strong hygiene practices in place and making them public
  • Providing protective equipment for staff to keep them safe 
  • Re-thinking food service methods such as buffets and shared serving utensils
  • Changing processes at common congestion points such as registration
  • Tweaking meeting room design to create socially distanced seating configurations

Responsible Consumption and Production: Halving Global Per Capita Food Waste

While many stakeholders in the events industry have been actively addressing food waste and responsible consumption, event planners will need to continue tackling this issue going forward. Here are some easy ways to shrink your food waste footprint, according to Lohmann.

  • Research your attendees’ dietary history and preferences
  • Cross-check with hotel for food pickup patterns
  • Collect event attendance and dietary needs
  • Opt for smaller portion sizes
  • Use restaurant or room service delivered to meeting room for small groups
  • Choose plant-forward menus
  • Use the same menus as other in-house groups
  • Communicate your food waste strategy with participants
  • Work with a reliable food rescue organization

Also, don’t forget to FLOSS by choosing food that is:

  • Fair (fairly traded)
  • Local
  • Organic
  • Seasonal
  • Smart (brain-friendly)

Responsible Consumption and Production: Substantially Reducing Waste Generation

Reducing waste generation at events is a big opportunity for our industry to become more sustainable. Consider adopting a circular economy mindset by looking at upcycling or recycling and reusing items instead of throwing them away. “Look at the number of events that have been contributing unused conference bags from cancelled events to produce face masks,” McIlwraith said. “Always ask: Does my event need this item? If not, toss it from your plans rather than tossing it from your event at the end.”

To be more efficient, save money and reduce the amount of waste ending up in landfill, try:

  • Using less
  • Choosing quality items
  • Having a life cycle plan for all materials
  • Donating or upcycling
  • Recycling or composting

Peace, Justice and Strong Institutions – Protecting Children from Abuse, Exploitation, Trafficking and Violence

Just because we’re not meeting at this moment doesn’t mean human trafficking has also stopped. The industry still needs to be aware and work to end the abuse and exploitation of women and children, Lohmann said. Here are some ways to make a difference:

  • Educate yourself and your teams about human trafficking and the warning signs of this illegal behavior so you can be part of the solution
  • When considering gifts for virtual or live event attendees, work with a conscious gift company that helps female victims of human trafficking

To learn about EIC’s Principles for Sustainable Events and to access their Sustainability Standards and library of resources, check out the EIC Centre for Sustainable Events here



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Partner Voices
Dallas already boasts 35,000 hotel rooms, award-winning global cuisine, and a walkable downtown. But we are just getting started. Visit Dallas is thrilled to announce that the city of Dallas is doubling down with a massive new convention center and entertainment district. Featuring 800,000 square feet of exhibit area, 260,000 square feet of meeting rooms, and 170,000 square feet of ballroom. The center will connect business travelers with dining and shopping options in the popular Cedars District means more places to get down to business, and even more ways to unwind. “Dallas is already a great meetings and conventions destination, with the accessibility of two major airports, affordable labor, and an outstanding hotel product,” said D. Bradley Kent, Visit Dallas senior vice president and chief sales officer. “The new center and Convention Center District will enhance Dallas’ competitive position and are exactly what our customers’ need and have been asking for." What’s New – AT&T Discovery District Located in the heart of Downtown Dallas, this new district on the AT&T corporate campus is tailor-made for groups of all sizes. It boasts a multi-sensory experience, including outdoor event space, the AT&T Theater, and multiple dining outlets including JAXON Beer Garden and The Exchange, a bustling food hall. Hotels Coming Soon Names like the JW Marriott (Downtown), lnterContinental Dallas (Uptown), and Hotel Swexan (Uptown) are adding luxury amenities and bountiful event spaces. The projects will debut in 2023 and beyond. JW Marriott This new, 15-story, 283-room hotel will open in the heart of the city’s downtown Arts District this year. The property features a 25,000-square-foot grand ballroom, as well as a spa, restaurant, lobby bar, fitness center, and a rooftop pool deck and bar. InterContinental Dallas  Located in Cityplace Tower in Uptown, InterContinental Dallas will feature sweeping panoramic views of the Dallas skyline. Guests will enjoy spacious, high-end rooms and amenities, including more than 21,000 square feet of event space.   Hotel Swexan Hotel Swexan, a new, 22-story luxury property, is rising in Uptown’s Harwood District and will make its mark on the Dallas skyline. Opening this year, it is a sculptural building with cantilevered upper floors, as well as a 75-foot rooftop infinity-edge swimming pool and a hidden underground lounge.