ExhibitDay Launches Free B2B SaaS Event Planning and Task Management Tool

October 11, 2019

Trade show organizers and exhibitors now have a simple, easy-to-use tool to help them manage their events and collaborate with their teams – for free. Officially unveiled last month, ExhibitDay is a B2B SaaS event planning and task management tool designed to help organizers and exhibitors manage their trade shows, expo booths, travel plans and budgets, all in one place. 

Specifically tailored for small to medium-sized show teams attending approximately 10-100 trade shows per year, ExhibitDay comes in the free or “Lite” version as well as Professional and Premium versions that offer more advanced tools and fewer usage restrictions for a monthly fee.

According to Paul Golriz, founder of ExhibitDay, while there are many cloud-based event technology solutions available on the market today, they are almost all exclusively focused on the event management side of the industry. 

“On the exhibitor side, there are only a handful of trade show planning solutions available, most of which are enterprise-grade offerings that are not very cost-effective for small trade show teams, and are gated by sales reps and onboarding processes,” Golriz said. “As a result, smaller teams with smaller budgets are left under-served. That’s why we set out to build ExhibitDay as a simple, free, self-service trade show planning tool for smaller trade show teams.” 

ExhibitDay’s key features enable users to do the following:

  • Track and manage trade show and exhibit information
  • Track event attendees and their travel reservations
  • Manage booth reservations, booth services and shipments
  • Track event sponsorships, costs and expenses
  • Collaborate on event team tasks and to-do lists
  • Coordinate event team schedules before, during and after each trade show
  • Synchronize events, tasks and schedules with third-party calendaring apps such as Google Calendar, Apple Calendar and Outlook
  • Oversee annual budgeting, fund allocation, ROI measurement and engagement analytics
  • Customize fields and data points tracked for each event
  • Leverage granular access-control and robust user management tools

Under development since 2018 and in beta form since January of this year, ExhibitDay has been vetted by nearly 1,000 beta testers consisting of show organizers, event managers and exhibitors who worked with the Washington D.C. area-based company to develop and fine-tune its myriad features. 

Carrie Hart, head of conference logistics at ItsaCheckmate.com, was one of those testers. Hart manages exhibits at multiple restaurant and restaurant tech conferences and trade shows each year, including the National Restaurant Association Show, the International Pizza Expo and the Restaurant Leadership Conference.  She began using ExhibitDay in July 2019 to keep track of event team details including tracking spending, establishing annual budgets and viewing event ROI.

Hart said one of her favorite aspects of the tool is the ability to have one convenient, user-friendly place to keep her team updated and informed, as well as assign tasks and deadlines.

“It is truly a comprehensive, easy-to-use tool for everything associated with conferences,” Hart said. “Since it caters to the nuances of the job, it works better than a traditional project management tool.”

She added, “It streamlines your logistics and saves so much time. We look forward to planning our events with ExhibitDay in the years to come!”

In the upcoming months, ExhibitDay plans to focus its efforts on developing new features and increasing its integrations with third-party tools such as Salesforce, Microsoft Dynamics and other CRM solutions.

To learn more, go here.

 

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Partner Voices
Overview: The award-winning Orange County Convention Center (OCCC) goes the extra mile to make every day extraordinary by offering customer service excellence and industry-leading partnerships. From their dedicated in-house Rigging team to their robust Exhibitor Services, The Center of Hospitality brings your imagination to life by helping you host unforgettable meetings and events. With more than 2 million square feet of exhibit space, world-class services and a dream destination, we are committed to making even the most ambitious conventions a reality. In October 2023, the Orange County Board of County Commissioners voted to approve allocating Tourist Development Tax funding for the $560 million Phase 5A completion of the OCCC. The Convention Way Grand Concourse project will include enhancements to the North-South Building, featuring an additional 60,000 square feet of meeting space, an 80,000- square-foot ballroom and new entry to the North-South Building along Convention Way. “We are thrilled to begin work on completing our North-South Building which will allow us to meet the growing needs of our clients,” said OCCC Executive Director Mark Tester. “As an economic driver for the community, this project will provide the Center with connectivity and meeting space to host more events and continue to infuse the local economy with new money and expanding business opportunities.” Amenities: The Center of Hospitality goes above and beyond by offering world-class customer service and industry-leading partnerships. From the largest convention center Wi-Fi network to custom LAN/WAN design, the Center takes pride in enhancing exhibitor and customer experience.  The OCCC is the exclusive provider of electricity (24-hour power at no additional cost), aerial rigging and lighting, water, natural gas and propane, compressed air, and cable TV services. Convenience The Center is at the epicenter of the destination, with an abundance of hotels, restaurants, and attractions within walking distance. Pedestrian bridges connect both buildings to more than 5,200 rooms and is within a 15-minute drive from the Orlando International Airport. The convenience of the location goes hand-in-hand with top notch service to help meet an event’s every need. Gold Key Members The OCCC’s Gold Key Members represent the best of the best when it comes to exceptional service and exclusive benefits for clients, exhibitors and guests. The Center’s Gold Key memberships with Universal Orlando Resort, SeaWorld Orlando and Walt Disney World greatly enhance meeting planner and attendee experiences offering world-renowned venues, immersive experiences and creative resources for their events. OCCC Events: This fiscal year, the OCCC is projected to host 168 events, 1.7 million attendees, and $2.9 billion in economic impact.  The Center’s top five events during their 2022-2023 fiscal year included:  AAU Jr. National Volleyball Championships 2023 200,000 Attendees $257 Million in Economic Impact MEGACON 2023 160,000 Attendees $205 Million in Economic Impact Open Championship Series 2023 69,500 Attendees $89 Million in Economic Impact Sunshine Classic 2023 42,000 Attendees $54 Million in Economic Impact Premiere Orlando 2023 42,000 Attendees $108 Million in Economic Impact