5 Simple Steps to Take Your Event Presentation From “Meh” to “Wow”

January 18, 2018

Scott Schoeneberger

Scott Schoeneberger is the executive vice president of marketing and a board member at Bluewater Technologies, a company devoted to helping enterprising brands bring innovation, experience and messaging to life.

Want to get people’s attention? Stop relying on just one of their senses when planning your event. It makes…well, sense. Visual presentations alone are functional and can communicate your point, but only if the audience is receptive and willing to pay attention – a rarity indeed.

A better strategy? Keep them riveted.

London & Partners, coupled with CWT Meetings & Events, released a survey that included interviews with 600 event organizers. To really capture an attendee’s attention and make the event as memorable as possible, 78 percent of event planners recommended putting on multisensory events. Events are about creating a lasting impression and one of the biggest benefits of an event that appeals to multiple senses is that it’s more memorable.

Elevating an Event

One of my favorite examples of spicing up what used to be an admittedly boring event is an internal one. Our monthly company meetings used to be a pretty droning corporate update about the current state of the company. Recently, we’ve made quite a transition. We now cover the same topics we would normally present but we interview the staff as if they’re on a live talk show.

We’re slowly adding to our set design as time and money permits, which illustrates two valuable lessons in putting on an amazing event: You don’t have to make huge changes all at once and you should set a budget early on. If stakeholders know what sort of numbers they’re working with, you’ll see the most creativity in execution and have plenty of time to get the appropriate support you need.

Support is another crucial element that’s often overlooked – don’t feel like you have to take on an entire production by yourself. Plenty of organizations specialize in putting on memorable meetings and events. With a little creative freedom, they’ll transform your event from a boring routine into something attendees actually look forward to.

Making the Good Great

Over the 32 years that Bluewater Technologies has been in the event space, our company has had the opportunity to participate in countless incredible events. Without fail, those that stand out were not only interesting and well-choreographed, but they also had a heightened sensory experience working in concert with knockout content.

While a visual presentation certainly falls into the broader “content” category, great events — and great event planners — recognize that more aspects of content exist. Keep the following tips in mind to elevate the content of your next event and wow your audience:

1. Develop a grand entrance. Whether it’s an installation people walk through on their way into the event or an opening to a presentation, it should be designed to capture the attention of your audience and put them in the right mood. Something like an opening video is relatively easy to produce and will pique interest immediately.

2. Visuals > text. This is a simple yet effective presentation hack that often goes unused. Have a presenter memorize stats or facts she wants to share and use the display to offer interesting visuals to maintain audience engagement.

3. Work a theme. Although an ugly sweater theme could be interesting, a contextual theme will elevate the perception of an event and give it a higher production value. It will also make it more memorable and your audience will appreciate the attention to detail demonstrated by the inclusion of thematic elements.

4. Leverage the whole canvas. The stage itself might be the center point but the entire room should be your canvas. This gives you creative freedom to support your messaging and the audience won’t forget it.

5. Select the right presenter. This can be the most difficult part of a presentation. We’re not all born with a natural gift for public speaking nor do we all possess a knack for entertaining on stage. For certain presentations, you might be locked in with a presenter (such as the company CEO) but it’s always worth exploring any options available. A dynamic presenter will bring even mundane content to life.

Even professional event planners can get caught up in the idea of content as the actual presentation. In reality, content includes so many more aspects of your event: the stage, decorations, lighting, theme, space, invites, pamphlets or brochures, and certainly your presenter or moderator. A broader perception of content and the details of its delivery is key to making your next event more than just another PowerPoint presentation.

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Partner Voices
Less than six months ago, Lisa Messina joined the Las Vegas Convention and Visitors Authority (LVCVA) as the first-ever chief sales officer after leading the sales team at Caesars Entertainment. A 12-year Las Vegas resident, Messina is a graduate of Cornell University’s School of Hotel Administration and serves on MPI International’s board of directors. TSNN had a chance to catch up with this dynamic leader and talk to her about her vision for the new role, current shifts in the trade show industry, creating more diversity and equity within the organization, and advice to future female leaders. Lisa Messina, Chief Sales Officer, LVCVA With Las Vegas becoming The Greatest Arena on EarthTM, what are some of the things you’re most excited about in your role? Our team was at The Big Game’s handoff ceremony earlier this month, and I couldn’t help but think, “We’re going to crush it next year!”  These high-profile events and venues not only drive excitement, but also provide unmatched opportunities for event planners. Allegiant Stadium hosts events from 10 to 65,000 people and offers on-field experiences. Formula 1 Grand Prix will take place in Las Vegas in November, after the year-one F1 race, the four-story paddock building will be available for buyouts and will also offer daily ride-along experiences that will be available for groups. And, of course, the MSG Sphere officially announced that it will open in September, ahead of schedule, with a U2 residency. It’s going to be the most technologically advanced venue as far as lighting, sound, feel, and even scent, and it will be available for buyouts and next-level sponsorships inside and outside. There’s no ceiling to what you can do when you’re doing events in Las Vegas.  Allegiant Stadium As the trade show and convention business returns to the pre-pandemic levels, what shifts are you noticing and how do you think they will impact the industry going forward? Our trade show organizers are very focused on driving customer experience. Most of our organizers are reporting stronger exhibitor numbers and increased numbers of new exhibitors, with trade shows proving to be almost or above 2019 levels. Now our organizers are really doubling down on driving attendance and focusing on the data to provide that individualized, customized experience to help attendees meet their goals and get the best value. Some companies continue to be cautiously optimistic with their organizational spend when it comes to sending attendees, but I think it will continue to improve. As the U.S. Travel Association makes more progress on the U.S. visa situation, we also expect a growing influx of international attendees. What are some innovative ways the LVCVA helps trade show and convention organizers deliver the most value for their events? We focus on customer experience in the same way that trade show organizers are thinking about it. We got rave reviews with the West Hall Expansion of the Las Vegas Convention Center (LVCC), so over the next two years, we will be renovating the North and the Central halls, which will include not just the same look and feel, but also the digital experiences that can be leveraged for branding and sponsorship opportunities.  Vegas Loop, the underground transportation system designed by The Boring Company, is also a way we have enhanced the customer experience. Vegas Loop at the LVCC has transported more than 900,000 convention attendees across the campus since its 2021 launch. Last summer, Resorts World and The Boring Company opened the first resort stop at the Resorts World Las Vegas , with plans to expand throughout the resort corridor, including downtown Las Vegas, Allegiant Stadium and Harry Reid International Airport. The LVCVA also purchased the Las Vegas Monorail in 2020, the 3.9-mile-long elevated transportation system that connects eight resorts directly to the convention center campus. This is the only rail system in the world that integrates fares directly into show badges and registration. For trade show organizers, these transportation options mean saving time, money and effort when it comes to moving groups from the hotels to LVCC and around the city. Also, the more we can focus on building the infrastructure around the convention center, the more it supports the customer experience and ultimately supports our trade show organizers. Scheduled to debut in Q4, Fontainebleau Las Vegas will offer 3,700 hotel rooms and 550,000 square feet of meeting and convention space next to LVCC.  What are some of the plans for advancing DEI (diversity, equity and inclusion) within your organization? We’re currently partnering with instead of working with a leading consulting firm, to lay the foundation and create a solid DEI plan and be the leader when it comes to DEI initiatives. The heart of that journey with the consulting firm is also talking to our customers about their strategic approaches to DEI and driving innovation in this space.  What are your favorite ways to recharge? My husband and I have an RV and we’re outdoorsy people. So, while we have over 150,000 world-class hotel rooms and renowned restaurants right outside our doorstep, one of my favorite things to do is get out to Red Rock Canyon, the Valley of Fire, and Lake Mead. Five of the top national parks are within a three-hour drive from Las Vegas, so there’s a lot you can do. We love balancing the energy of Las Vegas with nature, and we’re noticing that a lot of attendees add activities off the Strip when they come here.  Valley of Fire What advice would you give to women following leadership paths in destination marketing? I think it’s about being laser-focused on what you want to accomplish; building a team around you that lifts you and helps you achieve your goals; and being humble and realizing that you do it as a group. No one gets this done alone. Thankfully, there are a lot of women in leadership in this organization, in our customers’ organizations, and in this city that we can be really proud of. We’re a formidable force that is making things happen.   This interview has been edited and condensed. This article is exclusively sponsored by the Las Vegas Convention & Visitors Authority. For more information, visit HERE.