20 Tips for Traveling and Exhibiting at Events Amid the COVID-19 Outbreak

March 6, 2020

Sofia Troutman

Sofia Troutman is the Senior Digital Marketing and Product Innovation Manager for Skyline Exhibits. Sofia heads up Skyline’s marketing efforts in new product development and management, lead generation, exhibitor education, industry relations and market research.

With the threat of the Coronavirus, more people are taking pause before booking their travel to their next event. This is a unique situation and hopefully it will be over soon. However, as trade show and event professionals, you may wonder what you need to think about when preparing to travel or organize your next event. If you are not the event organizer, do you even go? Recently, Amazon, Sony and Ericsson decided not to exhibit at the Mobile World Congress in Barcelona because they did not want to expose their employees to the Coronavirus. As of February 13, this event was canceled due to so many companies deciding not to attend because of Coronavirus fears.

Here are some things to keep in mind as you plan business travel:

  1. Stay informed. If you are concerned about the Coronavirus, visit the CDC website Coronavirus page for more information.
  2. Do what you can to maintain your health. Eat healthy and stay hydrated.
  3. Supplement with products that help fight off colds like Zinc and vitamin C. According to Johns Hopkins 70–80 percent of your immune system is in your gut. So, eating healthy and even supplementing with vitamins can be an effective strategy for fending off any illness.
  4. Wash your hands often. OSHA recommends vigorously washing with soap and warm water for at least 20 seconds. A brief splash of water and drying on a towel is not going to remove the germs.
  5. Get a full night of sleep. Proper rest is critical for your body to properly defend yourself against the flu and colds. That can be difficult when you’re at shows and needing to be with clients from morning to night.
  6. Avoid touching your eyes, nose and mouth. Use clean face tissue when touching your eyes, nose and mouth and immediately throw the tissue away.
  7. Take precautions. When possible, avoid close contact with anyone showing symptoms of respiratory illness such as a cough or sneezing.
  8. Face masks may be helpful if you need to travel in a high-risk area.
  9. The United States is recommending that citizens avoid all non-essential travel to China.
  10. Encourage sick employees to stay home.
  11. Educate yourself. Review information for businesses provided by the CDC.
  12. Get a flu shot. If you have not gotten one yet, consider getting one now. It is still flu season, after all.
  13. Take responsibility for your own health. If you believe that you were in contact with someone infected with the Coronavirus, contact your health care provider and tell them about any symptoms you may have.
  14. Keep it clean. When exhibiting, regularly disinfect frequently-touched surfaces in your booth. 
  15. Be prepared. Offer tissues and provide a waste bin for your staffers and attendees.
  16. Sanitize your hands. Have hand sanitizer readily available for protecting yourself between hand washings.
  17. Cover your cough with your elbow or a tissue, not your hand. Clean your hands afterwards.
  18. Communicate. If you are hosting an event, inform attendees about any measures you are taking to keep them safe (hand sanitizers, encouraging people with any upper respiratory illness to stay home).
  19. Keep your distance. Per the World Health Organization, it is smart to maintain a 3-foot distance between yourself and other people – especially anyone who is coughing, sneezing or has a fever. If you go to the WHO's site, check out their video on how to protect yourself. You may want to have your team watch it before they travel.
  20. Eat smart. Avoid consuming raw or undercooked animal products and handle these items with care if you are cooking to avoid cross-contamination.

Finally, monitor the news and have an open discussion with your team about whether re-scheduling an event or not attending is an option for you and your business. UFI, The Global Association of the Exhibition Industry has come up with some recommendations that you may want to review. If someone is apprehensive about traveling, you may want to give them the option to have someone else travel in their place, especially if they are feeling sick.

 

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