Buckle up. ChatGPT Will Change the Events Business Sooner Than You Think

April 19, 2023

Matthias Clock

With over a decade of experience marketing trade shows, conferences and consumer events, Matthias Clock is an experienced events professional with a passion for digital innovation and data-driven marketing. Currently serving as Marketing Director at RX, Clock is committed to driving digital transformation at Vision Expo and across RX.

As I see the deluge of posts about ChatGPT — mostly humorous queries and B+ grade AI blog posts — I can’t help but feel that most professionals, even those who are typically early adopters, are already being outpaced by the changes in GPT since December.

Unlike other major software developments of the past that are updated incrementally and centrally (i.e. operating systems, video editing software, office software), ChatGPT is spawning — at a daily and even hourly rate — hundreds of new startups leveraging ChatGPT to transform entire disciplines.

Take for example, a recent tweet by Jordan Peterson, psychologist, professor, author, YouTube personality and podcast host, requesting info on how to create a chatbot based on a podcast:

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The response, just minutes later:

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The technology to create AI-powered chatbots already exists, and the company, Context, is ingesting thousands of hours of content every couple of hours, creating publicly accessible online ghosts of the most popular personalities on the internet.

It’s moving fast. A hell of a lot faster than, “GPT3 can write poems” or “What a great SEO article it generated!”

As an event professional and one who is heavily invested in how digital technologies drive attendance and experience, I'm deeply interested in how AI like ChatGPT will transform the way event businesses work.

Here are three of the areas that I think will begin to disrupt or transform the trade show/large-scale events space using generative AI plus live internet data.

1. Customer Service

Combine your event FAQs, documentation, web information and live local internet information into an always-on customer service bot that can answer the hardest questions faster than a human. Quickchat AI is on this with its new Intercom integration. These bots will be able to upsell customers by conversing or even inferring needs — perhaps based on live customer data housed on social media platforms. Once combined with generative AI video services like Synesthesia, AI transforms human-to-human customer service.

2. Topline Event Strategy, the C Suite

In case you thought the C suite was exempt from AI disruption...nope! AI will ingest all of your event's vendor contracts, financial performance records, marketing performance data, event strategy documents, website data, customer feedback and, combined with live internet data, present deeply nuanced event strategy plans that can be refined based on further context and human input. For instance, presenting multiple plans based on the risk appetite of the event organizer or projections based on the likelihood of economic headwinds in future years. Thus AI disrupts the C suite and event leadership.

3. Marketing Strategy and Execution

Similar to the above, AI ingests all marketing data — including visual assets — and creates marketing strategies with full marketing campaigns built out from the ground up. They can be selected at will and morphed and edited at any point in the campaign based on feedback from the event team. Or the AI can simply change the campaigns themselves based on live performance data. AI disrupts and utterly transforms marketing.

As of yet, ChatGPT use in the events industry is in its infancy and still very much misunderstood. Training will be critical for employees across departments and disciplines to understand that ChatGPT is not fundamentally a copywriting platform. It is an intelligence system capable of reasoning, combining multiple abstract concepts and creating unique and insightful takeaways for business leaders. 


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Overview: The award-winning Orange County Convention Center (OCCC) goes the extra mile to make every day extraordinary by offering customer service excellence and industry-leading partnerships. From their dedicated in-house Rigging team to their robust Exhibitor Services, The Center of Hospitality brings your imagination to life by helping you host unforgettable meetings and events. With more than 2 million square feet of exhibit space, world-class services and a dream destination, we are committed to making even the most ambitious conventions a reality. In October 2023, the Orange County Board of County Commissioners voted to approve allocating Tourist Development Tax funding for the $560 million Phase 5A completion of the OCCC. The Convention Way Grand Concourse project will include enhancements to the North-South Building, featuring an additional 60,000 square feet of meeting space, an 80,000- square-foot ballroom and new entry to the North-South Building along Convention Way. “We are thrilled to begin work on completing our North-South Building which will allow us to meet the growing needs of our clients,” said OCCC Executive Director Mark Tester. “As an economic driver for the community, this project will provide the Center with connectivity and meeting space to host more events and continue to infuse the local economy with new money and expanding business opportunities.” Amenities: The Center of Hospitality goes above and beyond by offering world-class customer service and industry-leading partnerships. From the largest convention center Wi-Fi network to custom LAN/WAN design, the Center takes pride in enhancing exhibitor and customer experience.  The OCCC is the exclusive provider of electricity (24-hour power at no additional cost), aerial rigging and lighting, water, natural gas and propane, compressed air, and cable TV services. Convenience The Center is at the epicenter of the destination, with an abundance of hotels, restaurants, and attractions within walking distance. Pedestrian bridges connect both buildings to more than 5,200 rooms and is within a 15-minute drive from the Orlando International Airport. The convenience of the location goes hand-in-hand with top notch service to help meet an event’s every need. Gold Key Members The OCCC’s Gold Key Members represent the best of the best when it comes to exceptional service and exclusive benefits for clients, exhibitors and guests. The Center’s Gold Key memberships with Universal Orlando Resort, SeaWorld Orlando and Walt Disney World greatly enhance meeting planner and attendee experiences offering world-renowned venues, immersive experiences and creative resources for their events. OCCC Events: This fiscal year, the OCCC is projected to host 168 events, 1.7 million attendees, and $2.9 billion in economic impact.  The Center’s top five events during their 2022-2023 fiscal year included:  AAU Jr. National Volleyball Championships 2023 200,000 Attendees $257 Million in Economic Impact MEGACON 2023 160,000 Attendees $205 Million in Economic Impact Open Championship Series 2023 69,500 Attendees $89 Million in Economic Impact Sunshine Classic 2023 42,000 Attendees $54 Million in Economic Impact Premiere Orlando 2023 42,000 Attendees $108 Million in Economic Impact