8 Tips For First-time Trade Show Exhibitors

October 4, 2018

Samuel J. Smith

Samuel J. Smith, the founder of SocialPoint, is a thought leader, researcher, speaker and award winning innovator on event technology.

Exhibiting at trade shows – how hard can it be? You just show up and talk to people, right? Actually, exhibiting is surprisingly harder than it looks. That said, trade shows still remain very popular (and even keep growing) because they can produce great results when done right.

If you’re exhibiting for the first time, we want to help shorten your learning curve with these eight tips you need to succeed:

1. Know what your goals are for exhibiting

Everything you do at trade shows should support your main sales and marketing goal. So, if you don’t know why you’re exhibiting, there’s no way to succeed. Discover or decide if your trade show goals are (most likely) to boost brand awareness, generate sales leads or strengthen key relationships, or something else (good advice, even if you are not a first-time trade show exhibitor).

2. Design your trade show exhibit to achieve your goals

See how important knowing your goals are? Now you can design your booth to support your sales and marketing goals. Design big branding structures and graphics for building awareness, lots of workstations for sales leads and meeting spaces for strengthening reseller, prospect and client relationships. Some exhibitors design booth spaces for all buying phases in one large exhibit.

3. Use promotions to drive traffic and help visitors remember you

Promotions, whether they are interactive activities or giveaways or entertainment, entice attendees to visit your booth, give your booth staffers a way to start a dialog and help attendees remember you after the show. Pick trade show giveaways that are of different value levels to fit each lead’s value, can be imprinted with your logo and are useful to your target market.

4. Capture the right attendee lead data

Even for first-time trade show exhibitors, the most valuable outcome of trade shows is the leads they take in their booth. You can make your leads even more valuable when your booth staffers and lead management systems are aligned to capture attendee data that will matter to your sales force.

5. Consider a game to boost trade show results

According to trade show industry research, interactive games are one of the best ways to attract attendees, but one of the least used – giving you an opportunity to outshine your competitors. A trade show game can increase booth traffic, help booth staffers start conversations, generating more leads and sales, and boosting your trade show ROI.

6. Plan for technology and its content in your booth

It’s official: Millennials are the largest generation in the United States workforce. That’s perhaps the most compelling reason why most trade show exhibitors integrate technology into their exhibit design and attendee engagement. So, take some time to plan how you will use tech in your booth and how you will create content to run on that technology. Just make sure you don’t use tech for tech sake, but instead choose tech that is easy for staffers and attendees to use and enhances your in-booth conversations.

7. Follow up fast on your trade show leads

Your trade show leads are worth more than their weight in gold and quickly lose their value over time, so follow up on your leads quickly! It’s easily the biggest mistake exhibitors make, new or veteran. Quickly get the materials appropriate to each lead post-show and quickly get your best leads into the hands of the right salespeople.

8. Measure and report your trade show results to management

Trade shows cost a lot of money – they can often be the largest marketing expense for a B2B company. Your boss and your Chief Financial Officer are eager to hear how well your first show (and all subsequent shows) produced results, so you need to measure if you met your trade show goals, and then give your boss a short report with easy-to-understand charts and pictures.

I am excited for you as first-time trade show exhibitors. There is nothing like the rush you will get from meeting face-to-face with a stream of customers and prospects over several days. Do the show right and you will create significant value for your company. Good luck!

 

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Partner Voices
Less than six months ago, Lisa Messina joined the Las Vegas Convention and Visitors Authority (LVCVA) as the first-ever chief sales officer after leading the sales team at Caesars Entertainment. A 12-year Las Vegas resident, Messina is a graduate of Cornell University’s School of Hotel Administration and serves on MPI International’s board of directors. TSNN had a chance to catch up with this dynamic leader and talk to her about her vision for the new role, current shifts in the trade show industry, creating more diversity and equity within the organization, and advice to future female leaders. Lisa Messina, Chief Sales Officer, LVCVA With Las Vegas becoming The Greatest Arena on EarthTM, what are some of the things you’re most excited about in your role? Our team was at The Big Game’s handoff ceremony earlier this month, and I couldn’t help but think, “We’re going to crush it next year!”  These high-profile events and venues not only drive excitement, but also provide unmatched opportunities for event planners. Allegiant Stadium hosts events from 10 to 65,000 people and offers on-field experiences. Formula 1 Grand Prix will take place in Las Vegas in November, after the year-one F1 race, the four-story paddock building will be available for buyouts and will also offer daily ride-along experiences that will be available for groups. And, of course, the MSG Sphere officially announced that it will open in September, ahead of schedule, with a U2 residency. It’s going to be the most technologically advanced venue as far as lighting, sound, feel, and even scent, and it will be available for buyouts and next-level sponsorships inside and outside. There’s no ceiling to what you can do when you’re doing events in Las Vegas.  Allegiant Stadium As the trade show and convention business returns to the pre-pandemic levels, what shifts are you noticing and how do you think they will impact the industry going forward? Our trade show organizers are very focused on driving customer experience. Most of our organizers are reporting stronger exhibitor numbers and increased numbers of new exhibitors, with trade shows proving to be almost or above 2019 levels. Now our organizers are really doubling down on driving attendance and focusing on the data to provide that individualized, customized experience to help attendees meet their goals and get the best value. Some companies continue to be cautiously optimistic with their organizational spend when it comes to sending attendees, but I think it will continue to improve. As the U.S. Travel Association makes more progress on the U.S. visa situation, we also expect a growing influx of international attendees. What are some innovative ways the LVCVA helps trade show and convention organizers deliver the most value for their events? We focus on customer experience in the same way that trade show organizers are thinking about it. We got rave reviews with the West Hall Expansion of the Las Vegas Convention Center (LVCC), so over the next two years, we will be renovating the North and the Central halls, which will include not just the same look and feel, but also the digital experiences that can be leveraged for branding and sponsorship opportunities.  Vegas Loop, the underground transportation system designed by The Boring Company, is also a way we have enhanced the customer experience. Vegas Loop at the LVCC has transported more than 900,000 convention attendees across the campus since its 2021 launch. Last summer, Resorts World and The Boring Company opened the first resort stop at the Resorts World Las Vegas , with plans to expand throughout the resort corridor, including downtown Las Vegas, Allegiant Stadium and Harry Reid International Airport. The LVCVA also purchased the Las Vegas Monorail in 2020, the 3.9-mile-long elevated transportation system that connects eight resorts directly to the convention center campus. This is the only rail system in the world that integrates fares directly into show badges and registration. For trade show organizers, these transportation options mean saving time, money and effort when it comes to moving groups from the hotels to LVCC and around the city. Also, the more we can focus on building the infrastructure around the convention center, the more it supports the customer experience and ultimately supports our trade show organizers. Scheduled to debut in Q4, Fontainebleau Las Vegas will offer 3,700 hotel rooms and 550,000 square feet of meeting and convention space next to LVCC.  What are some of the plans for advancing DEI (diversity, equity and inclusion) within your organization? We’re currently partnering with instead of working with a leading consulting firm, to lay the foundation and create a solid DEI plan and be the leader when it comes to DEI initiatives. The heart of that journey with the consulting firm is also talking to our customers about their strategic approaches to DEI and driving innovation in this space.  What are your favorite ways to recharge? My husband and I have an RV and we’re outdoorsy people. So, while we have over 150,000 world-class hotel rooms and renowned restaurants right outside our doorstep, one of my favorite things to do is get out to Red Rock Canyon, the Valley of Fire, and Lake Mead. Five of the top national parks are within a three-hour drive from Las Vegas, so there’s a lot you can do. We love balancing the energy of Las Vegas with nature, and we’re noticing that a lot of attendees add activities off the Strip when they come here.  Valley of Fire What advice would you give to women following leadership paths in destination marketing? I think it’s about being laser-focused on what you want to accomplish; building a team around you that lifts you and helps you achieve your goals; and being humble and realizing that you do it as a group. No one gets this done alone. Thankfully, there are a lot of women in leadership in this organization, in our customers’ organizations, and in this city that we can be really proud of. We’re a formidable force that is making things happen.   This interview has been edited and condensed. This article is exclusively sponsored by the Las Vegas Convention & Visitors Authority. For more information, visit HERE.